Integrated Task Management & Document Management,
Improves efficiency by 50%
A Unique Approach
Through research with project management teams over 6 years, we have built a unique set of tools, combining Document Management & Task Management into a single system.
Our research indicated that Task Management by itself, still leads to 'Gaps' in communication and knowledge - often due to an inability to loacte relevant documentation.
Likewise, Document Management by itself, was great for asset storage and retrieval - can lead to confusion and duplication in a project environment, if it is not 'Hooked' into business process and reporting.
Thus, Hot Project was born. A system which helps you 'Bridge The Gap' in Process & Knowledge Management - whilst having the Flexibility to support users with different communication styles.
The system is easy-to-use, for both internal staff and clients. However, the system is feature-rich and scalable to manage larger projects & campaigns with ease.
Read More:
Document Management System
Hot Project allows you store your project documents centrally, so they are Easy to Share, Easy to Review, Easy to Find.
- Version Control / Version History
- Online Document Review & Approvals
- Media Library Tools / Asset Gallery
- Advanced Search
- Drag and Drop Document Management
- Automatic Preview Creation
- Online 'Annotations' / Sticky-notes
- Large file asset delivery
- Virtual Folders
- Video File Support / Video Previews
- Asset tagging
Task Management Software
Many of our customers come to us because we have a fully-featured Task Management system.
Unlike other online task management systems, Hot Project offers:
- Task Folders / Task Grouping
- Drag and Drop Task Management
- Task Notes & History
- Ability to manage 1000's of tasks
- Task Priority & Status
- Assign Tasks to multiple users & groups
- Task 'Time' recording
- Task Attachments
- Assign Tasks to multiple users & groups
- Task Summary Email
Online Collaboration Tools
Hot Project helps you work closer with your clients. Using automatic notifications, alerts and reminders - your team and your client will have absolute clarity on the status of project delivery:
- Shared Project Calendar: Monitor up-coming tasks and milestones with the shared Project Calendar.
- Dynamic Activity Summary: All recent activity is displayed as an Activity Summary on the homepage Dashboard. For 'Internal Users', they can see activity across all projects. For clients and suppliers, they can only see activity in the projects they are invited to.
- Project Templates: Hot Project allow you to duplicate an existing project to use as a new project. This means you can setup pre-defined projects with set Document Templates and Task Templates - so you are ready to go when a new project starts.
- Easy to Use Security: Restricting access to projects and functionality is very important. Hot Project makes it easy to control who can see & feedback on files and tasks - and who can Create, Edit, Update new Files and Tasks.
- Auto Email Alerts: For most functions there is an Auto Email Notification feature. So, if you create an upload, leave feedback or make an update - letting people in your team know about it is instant.
- Secure System Search: The search tool in the system covers Files, Comments, Tasks, Notes, Attachments. Furthermore, the search is secured according to the security profiles in the projects - so you can be sure users will only find what they are meant to.
- Team Summary Page: Each project has a 'Team Summary' page, giving you an overview of the people working on your team. Access this page can be restricted for clients - so they can only see members from your office (and not see Suppliers and other Companies)
Project Reporting
Hot Project provides multiple reporting views on project data:
- System Report
- User Time Report
- Project Gantt Report
- Whole of business Gantt Report
- Project activity report
- Document Report and Export
- Task Filters and Summary Reports
