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Get the Tools to Take Control
of your Project and your Teams.

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Keep Everybody Happy!

Hot Project offers Something for Everybody. Our experience tells us that things work better when all teams are aligned and we all work together.

So, we make sure Everybody Wins - from the CEO, MD, CFO, COO at the top - down to the Producers, Project Managers, Designers, Engineers, Testers, Suppliers and (importantly) CLIENTS!

Here's how:

  1. Proven Success: Hot Project has been in business since 2001. We have years of experience in many industry categories. We have thousands of happy users who rely on the system every day, for the day to day operations of their business.
  2. Accurate Reporting: Get visibility of what is happening in your business with reports across Time Utilisation, Task Activity, Client Activity, File Activity, Project Status.
  3. Proven Technology: Hot Project is built on open standards which are proven for their security, reliabilty and fast performance. Furthermore, these technologies are very cost effective.
  4. Cost Effective: Hot Project does not charge "per user". Rather we are flexible in our pricing and are prepared to work with your needs as a business.
  5. Easy to Use: Hot Project requires no softwareto be installed. Anyone who can use email or Facebook can use HotProject. Maintenance on the system is performed remotely. Welcome to SAAS! (Software As A Service)
  6. Reduce Email Slippage:Hot Project Centralises your communications in the Portal. Ensuringthat dialogue between Clients and Staff are not lost. Importantly,Stakeholder feedback is available for Managers to see and act on.
  7. Capture New Business Leads: The easy to use task classifications allows you to capture all client feedback and start to organise tasks according to "Scheduled Work", "New Work" and "Change Requests".
  8. Charge More: Improved visibility on the Nature and Volume of your work allows you to charge more for what you do. Information is power, and if you can prove the value you add, then clients will love you!
  1. Real-Time Updates to Project Plans: Microsoft Project is a great tool. Especially great at planning and visualising a delivery at the begginning of a project. However, once the project starts, things move pretty fast (especially with Agile & Sprint Methodologies).

    Hot Project allows you to start a project with Microsoft Project, and then import the tasks into a real-time online environment. Once you are in a real-time environment, updates become instantaneous. Spend less time updating timelines - spend more time managing your project!
  2. Online Gantt Chart: If you are addicted to Gantt Charts - join the club! Hot Project creats a real-time Gantt Chart from your task lists. It can even create a single view Gantt Chart across all projects in your business at once!
  3. Flexible Task Grouping: In the real world, tasks are grouped. Hot Project allows you to easily group tasks in a 'nested' fashion. You can even 'drag and drop' your tasks between groups for easy management.
  4. Never miss a Request: Using a Task Management Tool means you will no longer lose client requests, notes, feedback and approvals to email.
  5. Never lose a File: Using the centralised file manager means you will never lose a file due to email filters / file size restrictions. Furthermore - because files are kept forever in the project structure, you will be able to go back to files when you need them. (Unlike other file management tools which only store files for a couple of days).
  6. Enforce Process: Using Workflow definitions, you can enforce the flow of tasks and files according to your defined processes.
  7. Manage Large Numbers of Files: Features like Drag & Drop File Uploads, Meta Data Search, Virtual Folders, ZIP Archive Creation and Easy to Manage access permissions,make it easy to share AND FIND large numbers of files.
  8. Manage Large Numbers of Tasks: Hot Project treats Task Management very seriously. Our task managementdatabase supports workflow, history, notes, attachments, groups, taskstatus, task type, time tracking. Predictive Search, Auto Emails and Daily Summary tools makes it easy to stay on top of your tasks.
  9. Work Smart: Project Templates allow you to duplicate existing Projects, to start new ones. So, once you have setup your online delivery process, you can easily kick-off a new project, confident that the required tasks, milestones and documentation are in place.
  10. Knowledge Base: Hot Project is the only system which Integrates Task Management with Asset Management. So, simply by using the sytem - all your assets (Files, Tasks, Notes, Users, History) are centralised in to a scalable Knowledge Base.
  1. Open Architecture: Hot Project uses open standards like 'Smarty Templates' and 'PEAR' Libraries to provide you access to key aspects of technical functionality. So should the need arise, you can customise functionality and presentation templates. 
  2. API: The Hot Project system includes a flexible XML API, allowing you to connect your Hot Project system to 3rd Party applications. For example, you can integrate existing web forms into the Hot Project System - bringing the power of Task Based work flow to existing systems.
  3. Host it Yourself: The Hot Project system can be hosted by us on our managged servers - or hosted by you on your internal servers. Hosting on your internal servers allows you to manage your own backups and effectively unlimited data storage.
  4. Plug-in to Exising Networks: We have several clients who host the system themselves and have integrated into existing SAN and NAS storage solutions. You can even start on the managed service, and migrate your system to the self-hosted version later.
  5. Reduce stress on Email Servers: With Hot Project, assets are held on the scalable central server. When files are uploaded to be shared, only a link to the file is sent to the stakeholders - thus reducing the amount of bandwidth and storage space required for your Email servers. (eg: No attachment is sent)
  6. Bug tracking: The Task Manager tools in Hot Project are used by many clients for the tracking of bugs in the Software Development Lifecycle (SDLC). The system is similar to Bugzilla, and supports Task Type, Task Status, URL, Version. However Hot Project has the additional ability to integrate with the file manager for the easy tracking of project specifications, designs, notes, and approvals.